Character & Entertainment licensing software
Protect your IP. Accelerate your licensing revenue.
Purpose-built for character and entertainment brands managing complex IP portfolios across multiple franchises, so your team can grow licensing revenue without compromising the IP.
Trusted by entertainment juggernauts
~100
Customers, from global IP owners to agencies and licensees.
4,000+
Users across licensors, agents and licensees.
$2B+
Royalty revenue processed through 10M+ licensing records.
The problem
Your IP is on thousands of products. Control starts with visibility.
Global launches leave no room for operational delays.
Brands operate on fixed launch windows tied to premieres, campaigns, anniversaries, and fan demand. Multiple franchises, thousands of SKUs, every product expected on time and on brand.
Most IP owners still manage agreements, rights, approvals, and reporting across disconnected tools that were never built for the complexity of modern entertainment licensing.
One unapproved product can damage a global brand.
A single off-brand, low-quality, or unauthorized product at retail can quickly create reputational and commercial risk. Your team cannot control what it cannot track.
Without visibility into approvals, rights, product submissions, and commercial terms, mistakes slip through the cracks and become costly to fix. Your systems should give you that visibility, not hide it behind disconnected tools.
Slow operations turn missed launches into lost revenue.
In licensing, speed matters. Delayed agreements, approval bottlenecks, and disconnected workflows slow products from concept to retail shelf.
No signed agreement, no approved products. No approved products, no royalty revenue. Teams need faster workflows, real-time visibility, and systems built for high-volume global licensing.
How it works
Three ways studios and IP owners use Flowhaven.
Artwork review in one place
Layered files, comments and versions spread across email.
- Licensee submits layered artwork
- Reviewers comment on the file
- Approved from concept to final
Reviewers see the whole history in one screen.
Bulk approvals across stages
A new season brings hundreds of submissions at once.
- Group the batch
- Move it through each stage
- Open only the exceptions
The review queue keeps pace with the launch.
Royalties across currencies
MGs and tiers differ by territory and currency.
- Tiers and MGs set per agreement
- Licensee uploads the report
- Validated on upload
No surprises at quarter end.
By role
What changes for each person on the team.
The painIP on thousands of products, with no view of performance by franchise.
With FlowhavenDashboards by franchise, category, licensee and territory.
The painDeal terms sit in PDFs, which slows onboarding for every new franchise.
With FlowhavenStructured agreement records, and licensees onboarded through the portal.
The painLayered artwork, multi-stage reviews and style guides that drift out of date.
With FlowhavenArtwork review with comments and versions, and style guides linked to agreements.
The painMulti-currency royalties and MGs per territory.
With FlowhavenTiers and MGs per agreement, with reports validated on upload.
Walk-through: a new season launches
- Commercial creates the agreement for a new apparel licensee, with rights by territory.
- The licensee downloads the current style guide and submits layered artwork.
- Reviewers comment and approve at concept stage, with every version kept.
- At quarter end the report is validated against the MG, and leadership sees the season by category.
See where your program stands in 2 minutes.
Answer nine quick questions and get a score, your top three gaps and what studios like yours fix first.
- 9 questions
- Score out of 100
- Top 3 gaps
Meet Flowhaven
Built for licensing workflows
Agreement Management
Structure agreements by franchise, territory, and category. Catch rights conflicts and missed renewals across your IP portfolio.
Product Approvals
Protect your brand at every stage, from concept to production. Multi-stage workflows with visual review and role-based routing.
Royalty Management
Get clean royalty data without manual reconciliation. Automate calculations and close cycles faster across high-volume SKU catalogs.
Analytics
See how every franchise, territory, and partner performs. Live. Track revenue and partner activity across your full portfolio.
What's at stake
Protecting the IP means
protecting the revenue.
An unapproved product on a shelf damages the franchise. A slow approval cycle costs retail momentum. A rights conflict that goes unnoticed can lead to revenue
leakage or a legal dispute. The licensing operation has to protect the
world you built while keeping the business moving.
Behind every character program are six teams. See who owns which step.
Getting Started
Go live in weeks, not quarters.
Every Flowhaven customer gets a dedicated Customer Success Manager and white-glove onboarding. The goal is to get your team operational quickly, with a clear path from setup to go-live.
A rollout built around the work that matters.
Onboarding covers kickoff, configuration, migration, validation, training, and rollout to internal users and partners. The process includes migration templates, customer-specific workflow setup, and validation of uploaded data.
Support that reduces implementation risk.
Guided workflows, in-app support, and ongoing customer success support help your team adopt the platform without turning onboarding into a separate long-running project.
“It’s provided us with an all-in-one product with comprehensive features for CRM, royalty management, forecasting, and analytics.”
FAQ
Questions studios and IP owners ask us
Still have a question? Talk to our team, or see Flowhaven on your own program in a 30 minute demo.
Artwork, layered and multi-page PDFs, comments and versions stay with each submission, so feedback never gets lost in email.
Yes. Bulk approvals move many submissions through each stage at once.
Your Customer Success Manager shares migration templates, your team fills them in, and we bulk import your agreements, partners and history. You check the data before go-live. Training uses a train-the-trainer model, so your team owns the platform from day one.
Licensees work in a simple partner portal, as unlimited guest users at no extra cost. They get style guides, submissions and reports in one place, and most need no training.
No. Your subscription includes the Flowhaven Licensing Suite and the Salesforce platform licenses for your internal users. Because Flowhaven is built natively on Salesforce, you get its scale, security, workflows and analytics in one platform.
Flowhaven runs on the Salesforce platform and supports single sign-on (SSO), so access follows your company’s identity rules.
Most teams go live in weeks, not quarters. A dedicated Customer Success Manager runs setup, migration and training. The exact timeline depends on how many agreements and licensees you bring over.
Free buyer's guide: from spreadsheets to licensing software
A readiness scorecard, a capability checklist, 16 vendor questions and a business case worksheet to take to your team.
See how top studios manage licensing with Flowhaven
See how Flowhaven fits your workflows, priorities, and team structure in a personalized walkthrough.
