Licensee and Partner Portal
Every partner, one portal. No seat maths.
One place where every licensee, agent and partner submits designs, picks up the latest style guides and reports royalties, with unlimited guest users.
One portal for everyone you license to
A busy licensee might report to a dozen licensors. That means a dozen templates, a dozen portals and a dozen sets of deadlines and approval rules.
The Flowhaven portal gives your partners one clear place to work with you. It runs on the same Salesforce native platform as your agreements, approvals and royalties. Every partner sees what is theirs, nothing more.
Unlimited guest users. No seat maths.
Guest users in Flowhaven are unlimited. Licensees, agents, retailers and factories all log in to the same portal, with no seat to budget for.
So you can invite every partner, large or small, and bring the whole program into one place.
What your partners do in the portal
- Submit designs for approval. Your configurable approval stages apply to every submission. Only factories with a valid audit can be selected, so expired audits never slip through.
- See feedback pinned on the artwork. Comments sit right on the design, and versions can be compared side by side. The factory always works from the approved file.
- Pick up current style guides and assets. Share the season's assets once and see which partner has the latest version.
- Report royalties line by line. Automated reminders go out on schedule. Each line is checked against the agreement: rates, territories and approved SKUs.
- Check their balance. Licensees and agents can see where they stand at any time.
Read more about how product approvals and royalty management work behind the portal.
Their language, from the first login
Licensing is global, and your partners shouldn't have to work in a second language. Flowhaven offers language selection, so a licensee in Japan can use the portal in Japanese from day one.
Why licensees like it
The licensees can very quickly start submitting designs for approval and the royalty reporting is very easy for the licensees.
We have had very positive feedback back from our licensees about how easy the system is to use.
It's great that Flowhaven offers language selections within its system. JPN users can select Japanese from the beginning. Also, the quality of Japanese translation is very good, natural and smooth.
Both we as an agent as well as the licensee are able to check their balance at any time within the system.
What you get as the licensor
When reporting is painful, data arrives late and messy. When it's easy, the whole program runs better.
- Cleaner data. Licensees report line by line in the portal, and every line is checked against the agreement before you invoice.
- Faster approvals. Submissions, feedback and versions sit in one place, with no email attachments to chase.
- Partners who like working with you. Clear feedback, current assets and easy reporting make you a licensor partners enjoy working with.
Most rejections are rules a partner couldn't find. Our guide to licensee style guides covers how to fix that, and our guide to the licensed product approval process walks through each stage.
Free tools for licensing teams
Royalty report templates, approval playbooks and agreement checklists.
Free to download, no strings attached.
Comparing platforms? Our licensing management software buyer's guide covers what to compare.
See how licensing teams like yours run on Flowhaven
Bring one real workflow, an approval, a royalty report or a renewal, and we will walk through it with you in 30 minutes.
Approx 100 licensing teams run their programs on Flowhaven. No hard sell and no slide deck, we start with your situation.
“The automated messaging has made an impact on the day to day business, with regular prompts to external partners requesting royalty statements.”
Free Excel template: royalty reports with built-in validation
Send it to your licensees. It flags wrong rates, unlicensed territories and deductions over the cap on every SKU line.
FAQ
We get these questions a lot.
Still have a question? Talk to our team, or see Flowhaven on your own program in a 30 minute demo.
No. Guest users are unlimited, so licensees, agents, retailers and factories all join at no extra license cost. Invite every partner who works on your program.
Yes. Flowhaven offers language selection within the system, so users can choose their language, for example Japanese, from the start.
Submit product designs for approval, follow feedback round by round, pick up the latest style guides and assets, and submit royalty reports, all in one place.
You invite each licensee, agent or partner, and they sign in with their own login. Standard onboarding comes at no extra cost, with migration templates, a bulk import of your data and train the trainer sessions that cover your partners as well as your team.
Every line is checked against the agreement for rates, territories and approved SKUs. Validated reports turn into invoice requests for your finance team, and Flowhaven can connect to your ERP.
Yes. Submissions, approvals, style guides and royalty reports from the portal flow straight into Agreement Management, Product Approvals and Royalty Management, so your team works from the same records.